Managing a project that involves SEO takes a lot of work. It covers a wide range of tasks; sometimes, missing out on some essential things is almost always in the pipeline.
And to avoid this, project managers use management tools to maximize their SEO efforts and keep themselves on top of everything. From planning to monitoring, these tools provide countless features to achieve efficiency and results that are almost error-free.
Why You Need SEO Project Management Tools?
If, at this point, you still rely on emails and spreadsheets to oversee everything, it is high time for you to use a more reliable platform—an SEO project management tool.
- These tools have features to track progress, assign tasks, and even set deadlines to ensure the team is organized and everyone is on the same page toward the same goals.
- It provides a superb communication platform for members to contribute, collaborate, and even ask questions.
- These management tools enhance the team’s productivity through task prioritization, a progress tracker, and deadline reminders.
- It also allows the team to allocate their resources, such as budget, human resources, and time, efficiently and effectively.
- These tools allow for easier performance monitoring that helps project managers spot strategies that are working and those that are not.
- Some SEO project management tools can provide the latest trends and best practices in SEO, keeping users ahead of the curve.
What Are the Best SEO Project Management Tools?
While we are lucky enough to enjoy these helpful tools, it is unfortunate for people who require help deciding which tool is best for their company. To help them, we weeded through the countless SEO project management tools available on the market and picked our top 7 favorites.
While it is not primarily a project management tool but rather a team communication platform, Slack offers a range of features that can be useful for project management and team collaboration.
- Channels: This allows teams to create channels for different projects, departments, or topics and collaborate in real-time, so no project will ever slow down.
- Integrations: It can be integrated with a wide range of other tools, such as project management software, calendar apps, and customer relationship management (CRM) systems, allowing teams to streamline their workflows, reduce context switching, and improve communication and collaboration.
- Notifications: Users can set up notifications to receive alerts when they are mentioned in a channel or when specific keywords are mentioned, keeping them updated with project developments.
- File sharing: Slack lets users share files and collaborate on documents within channels, reducing the need for email or other communication channels.
- App form: The Slack app is available to download on mobile phones to make communication easier while on the road.
This cloud-based project management tool is an all-in-one platform that organizes and manages projects for teams of all sizes.
- Task management: This tool allows users to create goals, assign them to team members, and set deadlines. To make it more organized, these tasks can be tagged into projects and subtasks, and users can add their comments, attachments, and tags.
- Boosts productivity: By tagging a task according to urgency and priority level, your team can focus on specific tasks first, making them more efficient and productive.
- Collaboration: Asana provides a range of collaboration features, including comments, @mentions, and team member assignments. This helps teams communicate effectively and stay updated with project developments.
- Integrations: Asana integrates with various other tools, including Google Drive, Dropbox, Slack, and more. This allows users to smoothen their workflows and reduce context switching.
- Customization: Asana provides a range of customization options, allowing users to create custom fields, templates, and dashboards to suit their specific needs.
Built for a new way and advanced of working, Monday.com is a versatile project management tool designed for small or even big teams. Like any other project management tool, monday.com delivers management and team collaboration features to make tasks, workflows, and projects more efficient.
- Highly customizable: Allows users to create customizable boards for their projects, with drag-and-drop functionality to move tasks between columns, allowing them to tailor it according to their needs.
- Team collaboration: Provides a range of collaboration features, including comments, @mentions, and team member assignments to keep them updated.
- Integrations: Mondays.com integrates with various tools, including Google Drive, Slack, Trello, and more.
- Templates: Provides a range of customizable templates for different types of projects, including marketing campaigns, software development, and more.
- Easy to use: It boasts an easy-to-use interface fitted for teams of all sizes and levels of experience.
A suitable tool for link-building campaigns. It provides a range of features, such as:
- Campaign management: Linkio allows users to create and manage link-building campaigns, including setting goals, tracking progress, and assigning tasks to team members.
- Link tracking: Linkio provides a link tracking feature to monitor the status of their users’ links, including whether they are active, broken, or no-follow.
- Analytics and reporting features: It allows users to track the performance of their link-building campaigns. This includes metrics such as domain authority, page authority, and anchor text distribution.
- Integrations: Linkio integrates with other tools, including Google Analytics, SEMrush, and Ahrefs, to further streamline their workflows and reduce context switching.
Another popular project management tool is the web-based application called Trello. It boasts an easy-to-use interface that individuals or teams can easily use for their needs.
- Boards, lists, and cards: Trello allows users to create boards representing projects, lists representing stages or phases of the project, and cards representing individual tasks or items within each step.
- Collaboration: Trello is a collaborative tool that allows team members to share information, comments, and attachments on each card, which can help streamline communication and facilitate teamwork.
- Customization: Trello is highly customizable, allowing users to add labels, due dates, checklists, and other card features to help organize and prioritize tasks.
- Notifications: Trello provides users with real-time reports on updates, changes, and comments on cards, ensuring that everyone is up-to-date on the project’s progress.
- Integrations: Trello integrates with various other tools and apps, like Google Drive, Slack, and Jira, making it easier to manage projects and tasks across multiple platforms.
- Mobile Access: Trello has mobile apps for iOS and Android for easier access to projects and tasks anytime, anywhere.
- Reporting: Trello offers various reporting features, such as card aging and completion rates, that help teams analyze their progress and identify areas for improvement.
This cloud-based tool was designed to enhance communication between departments, thus increasing the workforce’s efficiency.
- Task management: Thanks to its task tracker tools, distributing tasks and monitoring the progress of each job from different departments is easier. Zoho can connect people from different departments and communicate about their joint projects.
- Built-in time tracker: By tracking and logging the number of hours spent on each task, managers can quickly identify what halts or slows down the progress of a specific task.
- Integration: working with other Zoho apps, like Zoho CRM and Zoho Desk, is a lot easier, too. But not only that, but Zoho can also be integrated with Google Drive, Dropbox, and Slack.
- Privacy is their priority: This tool guarantees they will never sell their users’ data.
This top-rated platform boasts powerful features and claims they can help you save 45% on your time spent managing and planning.
- Create a Gantt chart online: With just one click, users can assign tasks, track project progress, and even add attachments and comments. You can also share with your teammates your Gantt diagram timeline in seconds!
- With added powerful features: Apart from its charts, GanttPRO also allows you to manage your resources, time, and even workload. What’s more, it can also estimate any project costs.
- Auto-scheduling: Once there are any changes on your task’s timeline, you don’t need to update the chart, as its online chart maker automatically updates and recalculates everything! You can quickly get an overview of which tasks directly impact your project, and it also offers the shortest route to completing it.
Tips for Choosing the Best SEO Project Management Tool
- Evaluate first your experience with tools. If you’re new, consider getting beginner-friendly SEO project management tools. These tools may have fewer features than the others, but remember, they already have features that may eventually help you become an expert. Please take advantage of tutorials available on their websites or YouTube, too.
- Consider your budget. You can use several free SEO project management tools if you’re on a budget. Some tools also offer discounts when you avail of their services and pay annually.
- Assess your needs. Gauge if your team prefers a customized board or if you need other project management assistance, like SEO keyword research, competitor analysis, backlink monitoring, and many more.
- Compare their features. Some project management tools cannot be integrated into third-party apps like Google Drive, Analytics, and others, while others can be easily integrated. Pick the one that can be combined with other tools to make your SEO-related tasks faster and more efficient.
- Customer support. Check out reviews about the after-sales assistance they provide. The last thing any client wants to experience is poor technical support, especially in times of crisis.
- Security. Ensure that the tool you pick will not use your data and other sensitive information for their own gain.
Overall, utilizing SEO project management tools is very important to help you get a better ranking on Google’s search results and is vital to improving the team’s productivity, organization, and, eventually, project outcome.
With hundreds of available tools online, picking the best is undeniably daunting. Still, we assure you that using one is all worth it. Whatever tool you select, rest assured that your chosen software is precisely the one that’s suitable for your current needs.
Disclaimer: This article contains affiliate links where I may receive a small commission at no cost to you if you decide to purchase a paid plan.